Grady Pump Closet Dispensing Workflow
Breast pumps provided by Breastfeed Atlanta
Quick summary
- Two submissions per pump. Verify insurance first, then report the pump dispensed. Both use the same online form.
- Do not release the pump until insurance is verified and the dispense has been reported.
- Use the exact same patient name and phone both times. Extra spaces cause mismatches.
- BFA billing contacts you with the verification results before you dispense.
1
Verify insurance
Do this BEFORE dispensing the pump
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1
Open the verification form.Launch the form ↗Opens IntakeQ in a new tab
Other ways to open it
- Scan the QR code on the breast pump box label
- Scan the QR code on the Breast Pump Dispensed form
- Use the link on breastfeedatlantallc.com/grady
- Type intakeq.com/new/j6iq4w/o7halk into a browser
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2
First page of the form.
- Enter the Patient's Legal Full Name
- Enter the Patient's Phone Number
- Tap Continue
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3
Pump Closet Form: fill each section.
- Section 1 · Provider contact information: Your Name, Your Facility, and Your Best Contact Method
- Section 2 · Provider contact information (part II): Your Phone, Email, or Fax
- Section 3 · Purpose of the form: select Insurance Verification Request
- Section 4 · Upload or manual entry: choose Photo of facesheet (then Select files to upload) or Manual Entry and type the insurance details
- Final section · Baby's information: Infant's Name, Infant's Sex, and Infant's DOB
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4
Tap Submit Form at the bottom.
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5
Wait for BFA billing to contact you with the results before moving to Step 2.
2
Report pump dispensed
After verification, just before handing over the pump
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1
Complete the paper Breast Pump Dispensed form attached to the pump box.
-
2
Open the same form again.Launch the form ↗Opens IntakeQ in a new tab
Other ways to open it
- QR code on the breast pump box label
- QR code on the Breast Pump Dispensed form
- Link on breastfeedatlantallc.com/grady
- intakeq.com/new/j6iq4w/o7halk
-
3
First page of the form.Important Enter the exact same name and phone number used during verification. The fields are sensitive to extra spaces, so accuracy matters here.
- Enter the Patient's Legal Full Name
- Enter the Patient's Phone Number
- Tap Continue
-
4
Pump Closet Form: fill each section.
- Section 1 · Provider contact information: Your Name, Your Facility, and Your Best Contact Method
- Section 2 · Provider contact information (part II): Your Phone, Email, or Fax
- Section 3 · Purpose of the form: select Report pump dispensed
- Section 4 · Upload pic of completed form: tap Select file(s) to upload, choose Take Photo or Video, and photograph the completed Breast Pump Dispensed form
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5
Tap Submit Form at the bottom.
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6
✓ The pump can now be dispensed to the patient.